If you are on a Virtru Enterprise plan, Super Administrators can give individual users in your organization the ability to apply DLP rules for specific OUs and Groups to which they already belong.

To assign these privileges to your users, go to your Virtru Admin Dashboard and ensure that you have have ‘Organization Admin Mode’ toggled on at the top left of your screen. Depending on which type of grouping you want to edit, select either the ‘OU’ or the ‘GROUPS’ tab from the left side of the dashboard.

You will see a tree on the left displaying either the OU or Group hierarchy for your domain. Click on the OU / Group for which you want to assign DLP privileges. Next, click on the ‘Add Admin’ button at the top right of the screen.

You’ll see dropdown of all users in that OU / Group, from which you can search and select individual users to assign as Virtru admins. Then, check the box under each of your selected users in the row titled ‘Create DLP Rules.’ In doing so, you will give these users the ability to create, edit, and remove DLP rules created for the specified OU / Group. The next time they log into their Virtru Dashboards, they will see a ‘RULES’ tab on the lefthand side from which they can configure OU- and Group-specific DLP policies.

To remove a user’s OU / Group admin privileges, hover over their email address (which should now appear as a column header for the displayed matrix), and click the ‘x’ icon in the top right.

If you are on a Virtru Pro or Virtru Business plan and would like the ability to access these capabilities, please reach out to your account manager or contact Virtru sales.

For more information on these capabilities, check out the video below:

Virtru Enterprise customers have the ability to set DLP rules for certain subsets of their users.

After purchasing a Virtru Enterprise subscription, Super Administrators for your domain can set Virtru DLP rules to apply only to certain OUs and Groups. Super Administrators can also give individual users in your organization the ability to define DLP rules for specific OUs and Groups to which they already belong.

To apply DLP rules for certain OUs and/or groups, click on the ‘RULES’ tab on the left side of your Virtru Dashboard (if you are an administrator for your Virtru organization, make sure you have ‘Organization Admin Mode’ toggled on at the top left of your dashboard).

Once you’ve clicked the ‘RULES’ tab, scroll down to the bottom of the screen, where you will see a ‘+’ sign. Hover over this icon to click ‘New Custom Rule’ and enter Virtru’s custom DLP rule builder. Here, you will see two options at the top of the screen, where you can choose to scope your rule to any number of OUs and/or Groups.

Click on the ‘+OU’ or ‘+Group’ button to display a list of selections from which to choose. The selections listed come directly from the OUs and Groups that have already been configured for your domain. Once you’ve identified the OUs and Groups to whom you want your rule to apply, you can continue building your DLP policy and click ‘Save & Exit’ to apply it to those specified user populations.

If you are on a Virtru Pro or Virtru Business plan and would like the ability to access these capabilities, please reach out to your account manager or contact Virtru sales.

For more information on these capabilities, check out the video below:

Subject: New Email Tool for Outlook

Hi Team,

I want to introduce you to, Virtru, an Outlook add-in that we will be using to encrypt our emails and attachments. You can use Virtru to send encrypted messages without ever leaving your inbox – and without your recipients downloading any software or creating any passwords.

Follow the quick steps below to get started, or check out this Getting Started video playlist which will show you how to install, activate, use all of Virtru Pro features in just 5 minutes. Download the Quick Start Guide to Virtru for Outlook here. 

To install Virtru for Outlook:

  1. Visit Virtru’s website, scroll down to the option labeled “Outlook 2010, 2013 & 2016”, then click “Install”.
  2. Wait for the application to finish downloading, then follow your browser’s instructions to run the application. A screen will open requesting your permission to run the file. Click “Run”.
  3. A window for installation set-up will open. After it finishes preparing to install, click “Next”.
  4. Once the installation is complete, select “Finish”.
  5. When you’re done installing, it’s time to activate Virtru. Here’s how to do that.
  6. When you’re in Outlook, you’ll want to turn Virtru On in the compose screen:

Virtru for Outlook ON

You have the option of turning Virtru on or off whenever you go to compose a new email.

Virtru also lets you do cool things like revoke and track forwarding on your messages. You can read more about these features here, and check out the FAQ site for helpful support articles.

And make sure to download Virtru’s free iOS or Android apps for your smartphone as well.

Please let me know if you have questions, or reach out to Virtru support directly. I’ve included an email template below that you can use to alert any recipients to whom you’ll be sending Virtru emails frequently.

Thanks,
Your Friendly IT Admin

Recipient Intro Email:

Subject: [YOUR COMPANY’S NAME]’s New Email Tool

Hi [YOUR RECIPIENT’S NAME],

Some of the emails I’ll be sending to you might look a bit different going forward, and I want to let you know why.

We recently adopted a new tool called Virtru here at [YOUR COMPANY’S NAME]’ to encrypt our emails and attachments. Virtru makes it easy for us to share sensitive information with you in a safe and compliant manner.

When you receive a message from me that was encrypted with Virtru, it will look similar to this:

Screen Shot 2015-12-11 at 4.19.54 PM

From here, all you need to do is click ‘Unlock Message’ and follow the prompts that appear. You don’t have to create any new passwords or accounts, or go to a portal. It’s super easy.

You should check out this article from Virtru’s site or watch this demo for more detailed instructions.

If you want to read and respond to my Virtru messages directly from your inbox, you can download Virtru’s free product here. Otherwise, you can access my messages from your web browser using the above instructions – as long as you are not using Internet Explorer 9 or older.

[YOUR COMPANY’S NAME]’ has benefited from the easy protection Virtru provides. I hope you will, too.

Please email or call me with any questions, and check out Virtru’s FAQ page if needed.

Thanks,
[YOUR NAME] [YOUR PHONE NUMBER]

The Virtru Dashboard allows users to control the access policies for all of their secure emails and attachments. Administrators can see which secure emails have been sent throughout their entire organization. The advanced search capability makes it easy to locate a specific user or set of users, which administrators can manage.

Where possible, the syntax is the same as the advanced search syntax used in Gmail so that users who are already familiar with search in Gmail can immediately use search in Virtru with minimal learning curve.

The table below documents the advanced search operators and accompanying examples.

Operator Definition Example
email Search for users with a specific email address. Example: email:bob@example.com

Meaning: The user whose email matches “bob@example.com” exactly.

Example: email:dan*

Meaning: any user in the organization whose email begins with dan.

status Search for users with a specific status. Example: status:active, status:pending, or status:revoked

Meaning: Users who have a specific status.

Note: Right now all users are considered to have an active status. This will be changed in a future update.

is:activated

has:activated

Search for users who have activated on any platform other than Secure Reader or Dashboard. This means that they are completely set up to send and receive secure email messages. Example: email:bob@example.com AND is:activated or has:activated

Meaning: Users who have a specific activation status.

Note: Right now all users are considered to have an active status. This will be changed in a future update.

is:admin Search for users with administrative rights. Example: is:admin

Meaning: Users who are admins.

AND Search for users with multiple required criteria.Note that AND must be capitalized. Example: email:s* AND has:activated

Meaning: users whose email addresses start with “s” and are fully activated.

OR Search for users with multiple optional criteria.This is the default behavior for a search query if no boolean logic is specified. Note that OR must be capitalized. Example: email:s* OR email:l*

Meaning: Users whose email addresses start with either “s” or “l”.

NOT Search for users where certain criteria must not be true.The NOT operator cannot be used with just one term. Note that NOT must be capitalized. Example: NOT email:b*

Meaning: users whose email does not start with “b”.

“ ”(quotes) Search for users with an exact phrase. Example: email:“mike@example.com”

Meaning: users whose email address exactly matches “mike@example.com”. This search will omit results such as mikethompson@example.com or mikejefferson@email.com because they don’t match the query exactly.

*(asterisk) The wildcard character looks for 0 or more characters in a term.

Note: You cannot use a * or ? symbol as the first character of a search.

Example: email:b*Meaning: Users whose email addresses starts with the letter “b”.

Example: email:*@example.com

Meaning: Wildcard cannot be used as the first character in a search. This results in an error.

( )(parentheses) Used to group clauses to form sub queries. This can be very useful if you want to control the boolean logic for a query.Used to group multiple clauses to a single field. Example: email:a*@example.com AND (is:activated OR status:pending)

Meaning: Users whose email address starts with “a” and are either activated or have a pending status.

Virtru search is based on Lucene and advanced users can read more about the general Lucene query syntax here.

Organizations with more than 50 users should contact sales@virtru.com.

Otherwise, you can add users to a preexisting Virtru Pro account by accessing your Virtru Dashboard. Select the ‘Users’ tab and click the ‘Add a User’ button on the main page.

*These instructions are not meant for G Suite (formerly known as Google Apps) Users. G Suite Administrators need to add users to their domain — not through our dashboard.