If you are on a Virtru Enterprise plan, Super Administrators can give individual users in your organization the ability to apply DLP rules for specific OUs and Groups to which they already belong.

To assign these privileges to your users, go to your Virtru Admin Dashboard and ensure that you have have ‘Organization Admin Mode’ toggled on at the top left of your screen. Depending on which type of grouping you want to edit, select either the ‘OU’ or the ‘GROUPS’ tab from the left side of the dashboard.

You will see a tree on the left displaying either the OU or Group hierarchy for your domain. Click on the OU / Group for which you want to assign DLP privileges. Next, click on the ‘Add Admin’ button at the top right of the screen.

You’ll see dropdown of all users in that OU / Group, from which you can search and select individual users to assign as Virtru admins. Then, check the box under each of your selected users in the row titled ‘Create DLP Rules.’ In doing so, you will give these users the ability to create, edit, and remove DLP rules created for the specified OU / Group. The next time they log into their Virtru Dashboards, they will see a ‘RULES’ tab on the lefthand side from which they can configure OU- and Group-specific DLP policies.

To remove a user’s OU / Group admin privileges, hover over their email address (which should now appear as a column header for the displayed matrix), and click the ‘x’ icon in the top right.

If you are on a Virtru Pro or Virtru Business plan and would like the ability to access these capabilities, please reach out to your account manager or contact Virtru sales.

For more information on these capabilities, check out the video below:

Virtru Enterprise customers have the ability to set DLP rules for certain subsets of their users.

After purchasing a Virtru Enterprise subscription, Super Administrators for your domain can set Virtru DLP rules to apply only to certain OUs and Groups. Super Administrators can also give individual users in your organization the ability to define DLP rules for specific OUs and Groups to which they already belong.

To apply DLP rules for certain OUs and/or groups, click on the ‘RULES’ tab on the left side of your Virtru Dashboard (if you are an administrator for your Virtru organization, make sure you have ‘Organization Admin Mode’ toggled on at the top left of your dashboard).

Once you’ve clicked the ‘RULES’ tab, scroll down to the bottom of the screen, where you will see a ‘+’ sign. Hover over this icon to click ‘New Custom Rule’ and enter Virtru’s custom DLP rule builder. Here, you will see two options at the top of the screen, where you can choose to scope your rule to any number of OUs and/or Groups.

Click on the ‘+OU’ or ‘+Group’ button to display a list of selections from which to choose. The selections listed come directly from the OUs and Groups that have already been configured for your domain. Once you’ve identified the OUs and Groups to whom you want your rule to apply, you can continue building your DLP policy and click ‘Save & Exit’ to apply it to those specified user populations.

If you are on a Virtru Pro or Virtru Business plan and would like the ability to access these capabilities, please reach out to your account manager or contact Virtru sales.

For more information on these capabilities, check out the video below:

Virtru’s DLP rules run at the moment the email is sent, so you’re free to compose an email without internet access.  Once you’ve reconnected to a network, you can hit send and our DLP rules will check the entire message.

You can now cancel your Virtru subscription from the Profile tab of your Virtru Dashboard. Before you do, there are a few things you should know:

By cancelling, you’ll be downgraded to the free version of Virtru. This means you’ll lose the ability to revoke messages, disable forwarding, and set an expiration date for emails you send. You’ll also lose your ability to manage the Virtru-encrypted emails you and your team have sent in the past.

You will, however, still be able to read secure messages that you’ve sent and received and continue to send secure email.

Note: If you’re a G Suite (formerly known as Google Apps) Admin who has added Virtru to your G Suite Marketplace, the above does not apply. Please contact billingsupport@virtru.com if you’d like to cancel your account.

virtru cancel subscription

Subject: New Email Tool for Outlook

Hi Team,

I want to introduce you to, Virtru, an Outlook add-in that we will be using to encrypt our emails and attachments. You can use Virtru to send encrypted messages without ever leaving your inbox – and without your recipients downloading any software or creating any passwords.

Follow the quick steps below to get started, or check out this Getting Started video playlist which will show you how to install, activate, use all of Virtru Pro features in just 5 minutes. Download the Quick Start Guide to Virtru for Outlook here. 

To install Virtru for Outlook:

  1. Visit Virtru’s website, scroll down to the option labeled “Outlook 2010, 2013 & 2016”, then click “Install”.
  2. Wait for the application to finish downloading, then follow your browser’s instructions to run the application. A screen will open requesting your permission to run the file. Click “Run”.
  3. A window for installation set-up will open. After it finishes preparing to install, click “Next”.
  4. Once the installation is complete, select “Finish”.
  5. When you’re done installing, it’s time to activate Virtru. Here’s how to do that.
  6. When you’re in Outlook, you’ll want to turn Virtru On in the compose screen:

Virtru for Outlook ON

You have the option of turning Virtru on or off whenever you go to compose a new email.

Virtru also lets you do cool things like revoke and track forwarding on your messages. You can read more about these features here, and check out the FAQ site for helpful support articles.

And make sure to download Virtru’s free iOS or Android apps for your smartphone as well.

Please let me know if you have questions, or reach out to Virtru support directly. I’ve included an email template below that you can use to alert any recipients to whom you’ll be sending Virtru emails frequently.

Thanks,
Your Friendly IT Admin

Recipient Intro Email:

Subject: [YOUR COMPANY’S NAME]’s New Email Tool

Hi [YOUR RECIPIENT’S NAME],

Some of the emails I’ll be sending to you might look a bit different going forward, and I want to let you know why.

We recently adopted a new tool called Virtru here at [YOUR COMPANY’S NAME]’ to encrypt our emails and attachments. Virtru makes it easy for us to share sensitive information with you in a safe and compliant manner.

When you receive a message from me that was encrypted with Virtru, it will look similar to this:

Screen Shot 2015-12-11 at 4.19.54 PM

From here, all you need to do is click ‘Unlock Message’ and follow the prompts that appear. You don’t have to create any new passwords or accounts, or go to a portal. It’s super easy.

You should check out this article from Virtru’s site or watch this demo for more detailed instructions.

If you want to read and respond to my Virtru messages directly from your inbox, you can download Virtru’s free product here. Otherwise, you can access my messages from your web browser using the above instructions – as long as you are not using Internet Explorer 9 or older.

[YOUR COMPANY’S NAME]’ has benefited from the easy protection Virtru provides. I hope you will, too.

Please email or call me with any questions, and check out Virtru’s FAQ page if needed.

Thanks,
[YOUR NAME] [YOUR PHONE NUMBER]