Virtru Academy Live: Gmail

Discover the full potential of Virtru for Gmail in the first of our quarterly masterclasses, where experts share hidden features, time-saving shortcuts, and customized solutions that streamline your secure communication and help drive organization-wide adoption.

Outline with Timestamps:

Installation Process

• 01:14: Instructions to go to virtru.com/install
• 01:20: Installation through Chrome Web Store
• 01:40: Activation in Gmail

Sender Experience

• 02:06: Overview of Virtru in Gmail interface
• 02:36: Creating test email to demonstrate features
• 03:19: Personal introduction feature (unencrypted portion)
• 03:43: Encrypted content and attachments
• 04:07: Authentication settings
• 04:32: Expiration date, watermarking, and forwarding options
• 04:58: Persistent protection and secure sending

Recipient Experience

• 05:24: Reviewing sent email features (view tracking, revocation)
• 06:19: Experience for recipients with Virtru installed
• 07:04: Experience for recipients without Virtru installed

Control Center

• 08:06: Accessing the Control Center
• 08:38: Personal section overview (viewing/managing sent emails)
• 09:27: Demonstrating access revocation
• 09:55: User settings (Virtru defaults)
• 10:17: Admin tab introduction
• 10:41: Organization data view
• 11:03: Security rules overview (patterns, keywords)
• 12:25: Custom rules explanation
• 13:12: Demonstration of a custom rule
• 14:33: Testing rule for patient consent form
• 15:20: Reviewing automatic disclaimer addition
• 15:55: Audit capabilities overview

User Management

• 17:17: Users and groups management
• 18:18: Settings page for organization-wide configuration

Additional Features

• 19:28: Support center resources

Q&A Session

• 20:35: Question: "We have both email encryption and Secure Share, do you just update custom branding?"
• 21:16: Question: "How do I add more licenses if I've used all the ones I've purchased?"
• 21:23: Question: "How long does it take a security rule to take effect?"
• 21:57: Question about admin visibility in the Control Center
• 22:16: Follow-up about what to do if admin tabs are missing
• 22:45: Question from Megan: "Do you have any tips for rolling this out to a team? Should we let them know ahead of time?"
• 24:12: Question from Shelby about notifying people outside the organization
• 24:42: Conclusion and wrap-up