Florida's 14th Judicial Circuit Protects Sensitive Case Data with Virtru Email Encryption

The Result

• Encrypted communications for both internal staff and external partners — no workflow disruption
• Compliance confidence across HIPAA, CJIS, and PII requirements
• Protected victim and witness data in every email exchange
• Simple, one-click experience that works within existing email tools

The Office of the State Attorney for Florida's Fourteenth Judicial Circuit is the chief prosecuting authority across six counties: Bay, Calhoun, Gulf, Holmes, Jackson, and Washington. Guided by a mission to uphold public trust and protect the communities they serve, the office prosecutes criminal cases, collaborates closely with law enforcement, and ensures victims are treated with dignity and respect throughout the justice process.

That mission comes with an enormous responsibility to protect data. Every day, the office handles some of the most sensitive information in the legal system, including criminal histories, arrest records, victim impact statements, confidential informant details, and personally identifying information for defendants, victims, and witnesses. Florida law expressly protects much of this data, and federal frameworks like HIPAA and CJIS govern how it must be handled.

The problem was straightforward but serious: the office had no reliable way to encrypt sensitive emails or file attachments, leaving critical information vulnerable every time it needed to be shared internally or with outside parties.

Simple, One-Click Encryption Built for How They Work

The State Attorney's Office needed a solution that fit into their existing workflows without adding complexity for staff or the external parties they communicate with. Virtru Email Encryption delivered exactly that.

With one click, staff can protect emails and attachments directly inside the tools they already use, with no new accounts, portals, or passwords required on either end. For a busy prosecutorial office managing high volumes of sensitive case communications, that simplicity was non-negotiable.

Compliance Support Across HIPAA, CJIS, and PII Requirements

Virtru's encryption and access controls are built to support strict regulatory frameworks, making it a natural fit for the compliance obligations the office operates under. Whether communicating with law enforcement partners, victim services organizations, or court personnel, the office can now share sensitive information with confidence that it meets the requirements of HIPAA, CJIS, and applicable PII protections.

Full Control Over Sensitive Information, Even After It's Sent

One of the most critical needs for a prosecutorial office is the ability to control who has access to sensitive information at any point in time. Virtru gives administrators the ability to revoke access to sent emails at any time, an important safeguard when dealing with active cases, protected victim data, and information that could be used to locate or intimidate witnesses.

For an office whose entire purpose is built on the public's trust, protecting sensitive data is not optional. With Virtru Email Encryption, Florida's 14th Judicial Circuit now has a practical, compliant, and easy-to-use solution that keeps sensitive case information secure from the moment it is sent to wherever it travels.