Phase 1: Configure Virtru
First thing's first: Set your organization up for success by integrating Virtru.
Sync Virtru with Azure
Syncing Virtru with your Azure unlocks features like support for group addresses, aliases, and shared mailboxes.
Alternatively, you can add users manually. You can also refresh an existing sync whenever you need to.
Enable Encrypted Search
This feature lets users search the contents of encrypted emails in their inboxes, which is particularly useful if you're sending a lot of encrypted content.
How to Enable Encrypted Search
Notify Users of Upcoming Virtru Installation
Virtru is a key aspect of your security and compliance posture. Make sure your users know that it's available to them! Accounts that notify users prior to rollout typically see higher adoption rates and fewer post-release user questions.
Let Recipients Know What to Expect
It's easy for recipients (non-Virtru users) to access information shared with Virtru, but it is still different from opening a normal email. Customers who notify regular recipients in advance get fewer questions from their recipients post-rollout.
Phase 3: Deploy Virtru
You're off to a great start. Let's get your teams using Virtru!
Automatically Push Virtru to Your Team
Pushing Virtru to your users' machines automatically ensures this important security and compliance layer is present exactly where you need it to be. Plus, force installation saves your users time - they don’t have to manually install Virtru - all they have to do is activate Virtru and start using it!
If you don’t want to force-install Virtru, you can have your users manually install Virtru on their machines. Just share this link with them.
Start Protecting Data!
Your team is now ready to send encrypted emails and files. (It's what you bought Virtru for, after all!) Be sure to let your users know about key features like the ability to revoke an email and customize security controls to get the most out of the Virtru experience.
How to Send & Read Secure ContentYou're All Set! Now Take Virtru a Step Further.
Now that you've deployed Virtru, you're on the way to safeguarding sensitive information everywhere it travels. But that's just the start of your data-centric journey. Here are additional resources to make the most of Virtru:
Don't Forget These Features
- Calibrate Your Email Rules: Use Virtru's standard set of data loss prevention (DLP) rules to quickly improve compliance and security — or customize rules for your specific needs.
- Manage Email & Files in the Virtru Control Center: Get quick visibility into your organization's secure data sharing.
- Empower teams to protect data with the Virtru Mobile App for iOS and Android.
- Customize Virtru products to match your brand's unique identity, using Custom Branding.
Recommended Reads
- Got questions? Visit the Virtru Help Center and Customer Support for answers to frequently asked questions.
- Curious to see how other organizations use Virtru? Want to learn more about Zero Trust or Data-Centric Security? Virtru's Resource Library has plenty of case studies, guides, and quick reads for tech leaders.
- Make sure your teams are covered: Our Cross-Department Data Protection Checklist highlights the sensitive data that your organization is likely sharing, from HR to the Board of Directors.
Explore Data-Centric Security
Virtru is more than just email and file encryption. Discover other solutions to make secure data sharing seamless.
- Virtru Secure Share: Streamline encrypted data-sharing workflows with Virtru's in-browser file sharing platform.
- Virtru Data Protection Gateway & SaaS App Integrations: Automate data-centric security wherever sensitive data moves, with integrations with Salesforce, Zendesk, and other apps you use every day.
- Virtru for Google Drive: Protect sensitive files created, stored, and shared in Google Drive.