Secure External Sharing Without Leaving MS Teams: Introducing Virtru Share for Teams

Microsoft Teams has become the nucleus for collaboration in countless organizations. Microsoft Teams users share files constantly throughout the day, from reports and presentations to contracts and sensitive data. But when it comes to securely sharing these files with external partners, the native sharing experience falls short.

At the heart of it, the native experience lacks granular access controls. When users share a file natively, they are potentially opening up their environment to external collaborators and unauthorized users. Because of this, some organizations even choose to lock down external sharing from Microsoft Teams.

This leads to users finding risky workarounds; and it’s also where Virtru Share can come into play to prevent that.

What Is Virtru Share for Microsoft Teams?

Virtru Share for Microsoft Teams is a seamless integration that enables secure external file sharing directly from  your Teams environment. It combines the convenience of Teams' native interface with powerful encryption and persistent access controls that stay with your files wherever they go.

Key Features of Virtru Share for Teams:

• Native Teams Integration: Share encrypted files directly from Teams chats and channels without disrupting your workflow
• Locking Down External File Sharing: Restricting collaborators from access to your Teams environment, while ensuring secure external collaboration
• Persistent Protection: Security controls travel with your files, not just the container they're in
• Dynamic Access Management: Add or remove collaborators, set expiration dates, or revoke access entirely—even after sharing
• Complete Visibility: Track who has accessed your files, when, and what actions they've taken
• Simple External Experience: External recipients don't need to create accounts or install software
• Compliance Ready: Automated encryption and comprehensive audit trails help meet regulatory requirements
• Available on Azure Marketplace: Easy deployment for Microsoft environments including Teams, OneDrive, and SharePoint

How Virtru Share for Teams Works

Sharing sensitive files securely doesn't have to mean leaving Microsoft Teams or disrupting your workflow. Virtru Share integrates directly into your Teams experience, making secure external sharing as simple as a few clicks. Here's how it works:

1. Select your file in Teams (from OneDrive or Chat tabs under Files)
2. Choose "Virtru Share" from the dropdown options menu
3. Apply security controls like access expiration, watermarking, or download prevention
4. Add recipients and any message details
5. Click "Share" and you're done! After sharing, you’re able to see who accessed the file, when, and even revoke access at any point.

Your recipients receive a secure link to access the protected file, while you maintain complete visibility and control, all without giving external parties access to your Microsoft Teams environment. You can track who's accessed the file, revoke access anytime, or adjust permissions as needed—all without changing your Microsoft Teams workflow.

Virtru Share for Microsoft Teams solves practical challenges across your entire organization. Whether it's finance teams sharing quarterly reports with auditors, HR exchanging candidate information, legal collaborating on contracts with outside counsel, product teams sharing specifications with partners, or sales distributing sensitive pricing materials to customers - the solution adapts to any team's needs.

No matter which department you work in, if you need to share sensitive information externally while maintaining security and control, Virtru Share integrates seamlessly into your Teams workflow.

Get Started with Virtru Share for Microsoft Teams

Ready to transform how your organization shares files securely in Microsoft Teams?

Share for Microsoft Teams is available on the Microsoft Azure Marketplace and can be deployed quickly in your environment.

It's also part of a larger Virtru for Microsoft suite, which includes Virtru Email for Microsoft Outlook.  Share seamlessly integrates with SharePoint and OneDrive, with Teams functionality built in.

Book a demo with our team today to see how Virtru can enhance your Teams collaboration with seamless security that doesn't slow you down.