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31 Ways to Use Virtru Secure Share


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    For modern organizations, SFTP and legacy file transfer tools just don't cut it anymore: Their outdated user interfaces and poor recipient experiences mean that teams simply won't use them. 

    For teams to use encrypted file transfer tools, those tools must be simple, and they must complement users' existing workflows. Enter Virtru Secure Share: an encrypted file-sharing solution that equips organizations to send and receive sensitive data securely, in a wide variety of workflows. From a standalone, platform-agnostic browser experience to seamless integrations with Confluence and Zendesk, Virtru Secure Share can be used in dozens of ways to bolster your team's collaboration. 

    This opens up a world of new possibilities to accelerate collaboration for teams and organizations. See just what’s possible by exploring these 31 ways that Secure Share can increase efficiency and security while supporting your business success. 

    Virtru Secure Share for Business Leaders: Collect Secure Paperwork and Proposals

    • Secure forms that need to be submitted. Use Secure Share to collect forms or paperwork containing sensitive information. Just put your personal Secure Share link on your website and allow customers, partners, or vendors to submit their data securely. You'll receive a notification when a file or message has been shared with you. 
    • Collect proposals from multiple vendors in response to an RFP. 
    • Protect intellectual property shared with a third party, such as industry forecasts, product ideas, or creative for upcoming releases. Revoke shared information at any time you choose, like as when your contract is up.  
    • Exchange sensitive documents with board members or investors, such as information related to mergers and acquisitions, or quarterly performance reports.
    • Exchange files too large for email: Secure Share supports file sizes of over 15 GB, and sometimes even larger.

    For Customer Success and IT Teams: Streamline and Secure Client Communications

    • Integrate with Zendesk for customer support interactions: Virtru Secure Share integrates directly with Zendesk, allowing you to automate the secure sharing of sensitive information, such as medical records, account passwords, API tokens, and other files you need to protect. 
    • Securely collaborate with customers and business partners with a platform-agnostic data sharing solution that works in any browser 
    • Integrate with Confluence for engineering and development teams: From IT teams to developers and engineers, Confluence is a core application for cross-functional collaboration. But, the problem with Confluence is that anyone who has access to a given space can access all the pages inside of it. However, Virtru Secure Share integrates seamlessly with Confluence to enable inline encryption on Confluence pages, so sensitive information can only be viewed by the right identities. 

    For HR Teams: Encrypt Employee Onboarding Files

    • Gather personal information for new employee onboarding, such as identification, direct deposit information, and tax forms.   
    • Update payroll information and PII for current employees, particularly if they move, change bank accounts, or need to update their withholdings. 
    • Share paperwork with partner/vendor organizations, such as insurance providers, benefits partners, and consultants. 
    • Collect contractual agreements and tax forms from contractors, including freelance writers, consulting firms, and short-term hires.   

    For Finance Organizations: Collect Financial Reports or Loan Applications

    • Send and receive general loan or mortgage paperwork from lenders, whether for your own business needs or on behalf of clients. 
    • Collect Know Your Customer (KYC) information securely: When you need to validate a customer's identity with an ID or other PII, make sure that information remains protected to put your customers at ease.  
    • Enable customers to securely share their financial documents for a loan application, including paystubs, offer letters, and tax documents. 
    • Collect financial reports and documentation for mergers, acquisitions, and loans.
    • Send and receive insurance information for claim requests and substantiations, including information related to business revenue or a personal injury claim. 

    For State and Local Government: Connect with Sister Agencies

    • Exchange files across public services organizations such as police, fire, health/human services, and courts.
    • Gather data across different internal departments and field operations to gain a holistic picture.
    • Send or request community planning files from various stakeholders to bring together a comprehensive plan. 

    For Manufacturing Organizations: Protect Proprietary Information

    • Securely share sensitive product information, which may contain intellectual property or data that needs to meet certain regulatory compliance standards. 
    • Gather data from logistical supply chain partners to ensure products move efficiently through the supply chain. 
    • Exchange proposals with supply chain partners for particular projects and forward-looking activities. 

    For Healthcare Organizations: Secure Patient Medical Records

    • Send or receive patient records from the patient themself or from other healthcare providers to ensure a full picture of a patient’s medical treatment. 
    • Share health background files to collaborate on patient care with other providers, or to support a new patient. 
    • Request general PII and PHI from new or existing patients, including contact and billing information. 

    For Schools, Universities, and School Systems: Protect IEPs and Student Records

    • Send and receive documentation for students’ individualized education plans (IEPs), including medical records, academic records, or PHI related to a disability or medical condition. Use Secure Share to securely provide parents with the IEPs themselves. 
    • Share reports or papers containing intellectual property, particularly for university and graduate research programs. 
    • Securely exchange application or enrollment documents that contain student and family PII. 
    • Send and receive student medical records from families for administrators to keep on file with the school nurse. 
    • School systems can collect data from individual schools to create a full picture of school district trends.

    Leverage Virtru Secure Share for Your Organization

    These 31 tips are just the beginning. To discover how your organization can benefit from Virtru Secure Share, contact Virtru today.

    Editorial Team

    Editorial Team

    The editorial team consists of Virtru brand experts, content editors, and vetted field authorities. We ensure quality, accuracy, and integrity through robust editorial oversight, review, and optimization of content from trusted sources, including use of generative AI tools.

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