Automatically Protect HR Data in Workday and Oracle

Safeguard your employees’ sensitive personal, health, and financial data: Secure inbound and outbound HR workflows with Oracle and Workday encryption from Virtru.

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Easily secure sensitive employee data flowing through Workday, Oracle, and other HR management systems.

 

For HR professionals, systems like Workday and Oracle are vital to managing the employee experience. These systems contain and transmit vast amounts of sensitive data about candidates, new hires, and current and former employees.

To build employee trust, and comply with modern privacy and security regulations, your business needs a simple solution to automatically protect the sensitive personal data that flows in and out of your core HR SaaS applications.

Oracle and Workday Encryption with Virtru

Use Virtru to protect the flow of sensitive customer data traveling in and out of your cloud-based HR platforms.

Diagram illustrates Workday Encryption and Oracle Encryption via email workflows with Virtru.

Virtru Encryption for Email Workflows

Eliminate friction and improve service by protecting sensitive emails and data flowing in and out of Oracle and Workday.

Safeguard the Full Scope of HR-Managed Data

 

Employees trust their employers with a lot of sensitive, personal information. Build trust by demonstrating a commitment to protect personal data, everywhere it’s stored and shared.

  • Protect Resumes and CVs: Recruiters often receive emails containing resumes with personally identifiable information (PII). Leverage Virtru’s data protection to automatically encrypt PII when it’s detected, meeting GDPR compliance.
  • Request Data from Candidates: Whether you’re requesting a resume, a portfolio, or other candidate information, use Virtru Secure Share to provide candidates with total security and control of their private data.
  • Securely Send, Receive, and Revoke Offer Letters: Use Virtru to encrypt the offer letters you send, and manage versions throughout the negotiation process. Revoke access to expired offer letters and equip candidates to encrypt their signed offer.
  • Streamline the Onboarding Experience: New employees can be put in the awkward position of sharing highly sensitive personal data, such as social security numbers, payment data, or visa information. Encrypt new employee data from the beginning to build trust.
Protect HR Workflows with Virtru Encryption for Oracle and Workday

Data Protection Built for Speed and Scale

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Deliver Better Experiences with Less Friction

Virtru improves employee communication workflows by making it remarkably easy for recruiters and HR representatives to exchange sensitive data with current and prospective employees via Workday and Oracle.

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Collaborate Without Slowing Down

Security shouldn’t inhibit data sharing. Instead, security should free up your teams to share information with greater confidence. Virtru automates security for critical data flows, reducing manual data entry and reducing the risk of human error.

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Improve Security of Employee Data

Virtru automatically secures sensitive data, helping your organization build trust and prevent a costly data breach. As cybersecurity threats and vulnerabilities continue to escalate, it’s vital to ensure that your employees’ personal data is always protected.

Automate Compliance with Privacy and Data Regulations

Virtru checks important boxes and makes it easy to comply with data privacy regulations:

Individual Privacy and Confidentiality (PII/PHI, CCPA, GDPR)

Whether you’re managing information under NDA or handling other personally identifiable information about your customers, Virtru adds a layer of security that follows the data throughout its lifecycle.

Healthcare (HIPAA)

Manage patient health records securely, and automatically encrypt private health information from the moment it hits your servers.

Fintech (PCI, SOX, GDPR, GLBA)

Secure financial records and sensitive employee data in one central location.

Customized Data Protection to Support Your HR Workflows

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Outbound Encryption

Outbound Encryption protects emails and files before they leave your domain to ensure communications stay compliant, private, and secure.

Inbound Decryption

Inbound Decryption enables plaintext scanning by an app or MTA before it enters your domain for anti-malware, anti-spam, and compliance.

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Outbound Decryption and Archiving

Outbound Decryption and Archiving allow emails to be copied and sent to archives to support eDiscovery and audit reporting processes.

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Inbound Encryption

Inbound Encryption secures PII and PHI within incoming messages sent from patients, clients, and partners to support compliance.

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Outbound Data Loss Prevention

Outbound Data Loss Prevention determines what messages get auto-encrypted based on security policies, what can pass without requiring encryption, and what warns (or logs) a potential issue.

Threading Support

Virtru supports threading by attributes in the subject line and Message-ID or references in the email headers by carrying these through encryption processes and ensuring those communications are associated with the same case/ticket/instance.

Resources

Get expert insights on how to address your data protection challenges.

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Discover how seamless it can be to add a layer of data protection across your organization.